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Athletic Handbook

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HOPKINS HIGH SCHOOL/MIDDLE SCHOOL ATHLETIC HANDBOOK

ATHLETIC DEPARTMENT PHILOSOPHY

Believing that the student’s welfare and progress are the fundamental basis for the school, the athletic department of Hopkins Public Schools declares that athletic activities play a large part in achieving that end.  It is therefore understood that the goal of the interscholastic program ofHopkinsHigh School shall be the positive development of all participants and all others related to the program.  Participation in athletics at Hopkins Public Schools is a privilege; it is not a right granted with school membership.

As educators we believe that students can:  (a) discover avenues for self-expression; (b) avail themselves of opportunities to exercise full human potential; and (c) experience the excitement and drama of life through sports participation.  Interscholastic sports are viewed as educational tools for the building and mirroring of values.  Athletics are a form of play; play which can be made educational and enriching.  This play can also be structured to promote choices of and commitments to values by participants and spectators alike.

The student athlete will experience the privilege and joy of membership and learn the responsibility to each team member, coach, spectator, the school community represented and the opponents faced.

The student athlete will learn the importance of self-discipline while abiding by rules and regulations.  The student athlete will learn the relationship between hard work, success, failure, frustration and one’s own self-worth.

 

STATEMENT OF NON-DISCRIMINATION

In compliance with Section 504, US Relations Act of 1973, “The Hopkins Public Schools is in compliance with all State and Federal Laws prohibiting discrimination on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap.”

 

GOVERNANCE

The Hopkins Board of Education is the ruling agency for activities at Hopkins Public Schools.

The Michigan High School Athletic Association (MHSAA) provides rules and regulations that assure equity in competition for student athletes in a balance with other educational programs.  Hopkins Public Schools is a voluntary member of the MHSAA.

Hopkins Public Schools is a voluntary member of the O.K. Conference—Silver Division.  The value of membership in the O.K. is the arranging of schedules, equalizing of competition, conducting of conference meets, declaration of league champions and general upgrading of the program of member schools through the establishment of conference standards and goals.

 

COLLEGE BOUND ATHLETES

The Hopkins Athletic Department recommends that any students wishing to continue playing sports in college should follow the college prep plan while scheduling classes.  If you have any questions on this topic, please contact the athletic director or counselor.

 

ATHLETIC PARTICIPATION FEES                                                                                                             

Hopkins Board of Education has established the following Athletic Participation Fees:

High School Sports

Athlete’s 1st Sport of the school year = $60

Athlete’s 2nd Sport of the school year = $45

Athlete’s 3rd Sport = No Fee.

Middle School Sports –

Athlete’s 1st Sport of the school year = $35

Athlete’s 2nd Sport of the school year = $20

Athlete’s 3rd Sport = No Fee.

(District Wide Immediate Family Max = $200 per family)

**Payment must be received by the Athletic Office prior to the first contest of the season.

 

* THE TERM PARENT WILL BE USED TO MEAN PARENT/GUARDIAN THROUGHOUT THIS DOCUMENT.

COMMUNICATION TO PARENTS AND ATHLETES

 

TO THE PARENT

Because your son or daughter has indicated a desire to participate in interscholastic athletics; your family interest in this phase of our school program is encouraged.  Parents are expected to exhibit good sportsmanship and support students in a positive manner.  We trust that you will join in this cooperative effort to help provide an environment for your son or daughter that will assist their development of fellowship and goodwill, self-realization and the qualities of good citizenship.

We who are concerned with the educational development of young women and men through athletics feel that a properly controlled, well-organized sports program can contribute to meeting the needs of students’ self expression, mental alertness and physical growth.  It is our hope to maintain a program that is sound in purpose and will further each student’s educational maturity.  A student who elects to participate in athletics is voluntarily making a choice that requires self-discipline.

We place importance on good conduct and training habits.  Failure to comply with these rules of training and conduct will result in progressive disciplinary methods with possible exclusion from the team. If you wish to speak with a coach about a concern, we ask that you use the established lines of communication outlined elsewhere in this document.  By doing so, the chances for a positive resolution of concerns are enhanced.

TO THE STUDENT ATHLETE

Being a member of a HopkinsHigh Schoolathletic team carries with it certain traditions and responsibilities.  Over the years, there have been many successes in Hopkinsathletics, including league and tournament championships, individual records, all-state and all-conference honors, and awards for sportsmanship. We hope that you will be part of continuing this fine tradition.  Contributing to this fine tradition will require a great deal of commitment and understanding of responsibilities:

 Responsibility to yourself: The most important of these responsibilities is to broaden yourself and develop strength of character.  You owe it to yourself to get the greatest possible good from your high school.  Your academic studies and your participation in other extracurricular and co-curricular activities as well as in sports prepare you for your life as an adult.

 Responsibility to your school: Another responsibility you assume as a squad member is to your school. HopkinsHigh School cannot maintain its position of having an outstanding school unless you participate to the maximum of your ability.  You are then contributing to the reputation of your school.  You assume a leadership role when you are on the athletic squad.  The student body and citizens of the community know you.  The student body, the community and other communities judge our school by your conduct and attitude, both on and off the field.  Because of this leadership role, you can contribute greatly to school spirit and community pride.

 Responsibility to Team: At the high school level, participation in a team sport is a major commitment, therefore it is expected that the athlete not participate in additional organized sports.  Please see team rules for specific guidelines.

Responsibility to Others:  As a squad member you bear a heavy responsibility.  When you know in your heart that you have lived up to all the training rules, that you have practiced to the best of your ability every day, and that you have played the game “all out,” you can keep your self respect and your family can be justly proud of you.  Younger students in our school system are watching you.  They will copy you in many ways.  Do not let them down.  Set good examples for them.

We wish you great success as you participate in high school athletics.

 

PHILOSOPHY OF WINNING

 Winning is the primary objective within the parameters of this philosophy.

 

MIDDLE SCHOOL

Playing time is guaranteed to all members of a team during each contest, but not equally.

 

FRESHMAN ATHLETICS (when offered)

Every attempt will be made to provide playing time to each athlete during each contest, but not equally.  Freshman athletics begins to instill a winning attitude.

 

JUNIOR VARSITY ATHLETICS (includes freshman and sophomore athletes)Every effort will be made to provide quality game time during a season to all athletes who demonstrate a strong work ethic and efforts to improve, but playing time does not have to be equal.

 

VARSITY ATHLETICS

At this level, no one is guaranteed playing time as the best athletes should be on the field/court/mat/course when the skills and intensity of competition requires the best.

 

All student athletes should be committed and focused at all practices and events, exhibit the highest skill level, demonstrate good sportsmanship on the field of competition as well as off, and be excellent role models of the Viking tradition.  Students who participate are expected to represent the highest ideals of character by exemplifying good conduct and good citizenship on and off the playing field/court/mat/course.  The coach will decide all playing time matters taking all of this into consideration.

 

GUIDELINES FOR EXPECTED BEHAVIOR,

COMMUNICATION & ACCIDENT INSURANCE

 

EXPECTED BEHAVIOR

It Is the expectation of Hopkins Public Schools that participants and spectators exhibit appropriate decorum.  Positive support of individual players and the team is encouraged.  Negative behavior that detracts from the positive experience student athletes can provide is not acceptable.  Participants and spectators exhibiting disruptive and/or negative behavior may be removed from the premises.  Persons exhibiting repeated negative behavior may be restricted from attendance at school events.

COMMUNICATION

It is the goal ofHopkinsPublic Schoolto encourage and promote effective communication among all peers.  Coaches are encouraged to hold pre-season meetings with players and parents, to outline procedures and expectations for participating on the team.

During activities such as athletics, there are times when emotions run high.  It is essential that conversations occur at the appropriate time and are measured in tone.  The following expectations regarding communication have been developed to enhance appropriate communication:

  1. A.     It is essential that coaches know of significant events in the life of a student athlete that may affect participation in practice, games, and other activities.  We request that parents communicate such situations to the coach.  Please make a contact at school by leaving a message, requesting a phone conversation, or requesting to talk with the coach personally.  A return contact will be made as soon as it is feasible.
  2. B.     It is also essential that the coach keep parents informed of significant events that may happen within the activities of the program.  If the student athlete has experienced an especially frustrating situation or has a significant accomplishment, it is expected the coach will communicate with parents, so parents may have that information.
  3. C.    Parents and players should use the following procedures if concerns arise:

Step #1   A conference with the coach.

Step #2   A conference with the athletic director and coach.

Step #3   A conference with the high school principal, athletic director and coach.

Step #4   A conference with the Superintendent, high school principal, athletic director and coach.

  1. D.    It is the expressed policy of Hopkins Public Schools that coaches are not to be confronted in a negative manner by parents, or players before, during or after a contest or a practice.
  2. E.     If a conversation between a parent, and a coach or a player and coach becomes confrontational, coaches have been asked to draw the conversation to a close.  The athletic director shall be notified of the negative encounter and correct procedure will be followed as detailed in “Communication”.

 

INSURANCE

Annually, since 1985, the Hopkins Board of Education has underwritten the cost of providing blanket accident insurance for all students participating in school-sponsored activities.  This coverage provides excess (secondary) payments, to pay only for costs unpaid by the student athlete’s family (primary) medical insurance.  Should there be no family medical insurance in effect at the time of an accident, or if for any reason no benefits are paid by the family insurance, the student accident insurance is available except that a deductible will apply.  Claims arising from normal school-day activities as well as extra-curricular events and participation in athletics are all treated alike.

Should an accident occur, all bills must be submitted first to the family medical insurance carrier.  After the family medical insurance carrier pays all allowable benefits, a student accident insurance claim form may be obtained from the building principal’s office.  This form needs to be completed, signed and forwarded to the claims department of First Agency, Inc. along with itemized statements showing all charges incurred and benefits paid by family medical insurance.  The First Agency, Inc. will then consider the claim balances and disburse payments for appropriate benefits per policy provisions.

As with any insurance policy, the policy has some terms and conditions which may affect coverage.  One such condition related to members of an HMO; such individuals must be seen first by the HMO physician before being referred to a specialist.  By-passing the HMO can invalidate coverage.  Another condition restricts coverage to costs incurred for treatment within one year from date of injury.  Should you wish to review the school’s policy, a copy is available in the office of each of our buildings.

The student accident insurance program provides the supplementary layer of $1,000,000 of secondary coverage to all students on a blanket basis, whether family medical insurance is in force or not.  Because of this blanket aspect of the coverage, the coverage cannot be waived or rejected by any students.

Hopkins Public Schools provides a secondary insurance policy for all student athletes.  In case of an injury:

  • Notify the appropriate coach/trainer immediately.
  • If treatment is sought, all bills must first be submitted to the student athlete’s parents’, personal health insurance.
  • Any unpaid bills may be submitted to the high school office.  At this time they will be sent to our insurance provider for review.  You will be asked to fill out a release form allowing our insurance company to investigate the claim.

 

REQUIREMENTS FOR PARTICIPATION

 

  1. Emergency Medical Authorization.  Each student athlete’s parents, shall complete an emergency medical authorization card giving permission for treatment by a physician or hospital when the parent is not available.

2. MHSAA Eligibility. To be eligible for interscholastic competition, a student athlete must comply with the following MHSAA rules. These rules act as minimum guidelines:

1.   Age. Be under nineteen (19) years of age at a time of contest unless nineteenth birthday occurs on or after September 1 of a current school year, in which case the student athlete is eligible for the balance of that school year in all sports.

2.   Amateur Practices. Not have accepted money, merchandise, memberships, privileges, services, or other valuable consideration for participation in any form of athletics, sports, or games or have signed a professional baseball contract. (Reinstatement will not be considered for one (1) year).

3.   Awards. Must not have accepted any award or merchandise exceeding $15.00 in value for athletic performance. Student athletes accepting memberships, privileges, services, negotiable certificates or money are in violation.

4.   Current Trimester Record. Be carrying and doing passing work in at least twenty (20) credit hours during present Trimester up to within seven (7) days of contest. (20 credit hours is equal to 4 classes) **MHSAA minimum for trimesters is 15 credits, however, Hopkins Public Schools is requiring 20.

5.   Enrollment. Have been enrolled in a high school no later than the fourth Friday after Labor Day (for the 1st or 2nd Trimester) or no later than the fourth Friday of February (for the 2nd or 3rd Trimester).

6.   Limited Team Membership. Not have participated in an outside competition in a sport during the season after the student athlete has represented his/her school in that sport except individual participation in a maximum of two individual sports meets or contests; not have participated in a so-called all-star, charity, or exhibition football, basketball or ice hockey game during the school year.

7.   Physical Examinations. A yearly physical examination is required.  A physical card must be completed by a physician and submitted to a coach prior to participation.  The physical covers all sports for the entire school year provided the examination occurred after April 15 of the spring/summer prior to the present school year.  The athletic director keeps the form on file.

8.   Previous Trimester Record. Have received at least twenty (20) credit hours for the last Trimester during which he or she shall have been enrolled in grades nine to twelve, inclusive.  A student that fails to successfully complete (20) credit hours is ineligible for sixty (60) school days. **MHSAA minimum for trimesters is 15 credit, however, Hopkins Public Schools is requiring 20.

9.   Seasons of Competition. Have not more than four (4) first trimester, four (4) second trimester, and four (4) third trimester seasons of competition in a sport in a four (4) year high school.

10. Transfers. Generally, have had an accompanying change of residence by the student athlete’s parent, or other persons with whom the athlete has been living during the period of his/her last high school enrollment, into the district or service area of the school, to be eligible during the first trimester in attendance. Additional documentation of residency including necessary forms must be completed before a student is eligible.

11. Undergraduate Standing. Not be a high school graduate.

 

  1. Parental/Student Acknowledgment of Athletic Policies. At the beginning of the school year each student will receive a Student Handbook which will contain the Hopkins Public Schools Athletic code.  In addition, the Student Handbook and the athletic code will be posted on the Hopkins Public Schools Website.  Each student and a parent for each student, is expected to sign a handbook acknowledgement from and turn it into the main office of the school the student attends. The form is verification that the student/parent has received a copy of the Student Handbook which includes the Athletic Code

 

  1. Risk of Participation.  All student athletes and parents, guardians must realize there is a risk of serious injury, which may be the result of athletic participation.  Hopkins Public Schools will use the following procedures to help protect against injury:
  2. 1.     Offer a parent/student athlete meeting prior to the start of the season to explain the athletic policies and advise, caution and warn parents/student athletes of the potential injury or death.
  3. 2.     Maintain a continuing education program for coaches to learn up-to-date techniques and skills for their sport.
  4. 3.     Instruct all student athletes about the dangers of participation in their particular sport.

 

E. Scholastic Eligibility.  In order to participate on a Hopkins Public Schools athletic team, each student athlete must have met the guidelines set under the Athletic Eligibility Policy.  The policy consists of current eligibility and previous marking period eligibility.  These are explained on the last page of this docuATHLETIC CODE OF CONDUCT

 

  1. A.     Athletic Jurisdiction.  A student athlete comes under athletic jurisdiction when he/she participates in his/her first high school or first middle school sport. The athletic code will be in effect during the school year. (First date of football preseason workouts/tryouts as established by the MHSAA).

 

  1. B.     Behavior and Sportsmanship.  Athletic teams from our school have earned an outstanding reputation in the area of sportsmanship.  We take pride in our student athletes and fans conducting themselves in a proper manner.  Below are some suggestions for your consideration:
  • Student athletes and spectators represent Hopkins Public Schools.
    • The good name of the school is more valuable than any game won by unfair play.
    • Accept decisions of officials without dispute.
    • Recognize and show appreciation of fine play and good sportsmanship on the part of the opponent.
    • Unsportsmanlike and/or insubordinate behavior, or demonstration of a negative attitude in word or action toward a team member, coach, opponent or official is not acceptable.

Non-Compliance:  Any unsportsmanlike conduct will result in suspension as per MHSSA rules

  1. C.    Conduct of Athletes.  A firm and fair policy of enforcement is necessary to uphold the regulations and standards of the athletic department.  All student athletes shall abide by a code of ethics which will earn them the honor and respect for their participation that competition in the interscholastic program affords.  Any conduct that results in dishonor to the student athlete, the team, or the school is not acceptable.  Acts of unacceptable conduct such as, but not limited to, theft, vandalism, disrespect, immorality, or violations of law, including misdemeanors, that tarnish the reputation of everyone associated with the athletic programs.  The coach, athletic director, and principal are charged with assuring compliance with the Athletic Code of Conduct.  Penalties for non-compliance will be fairly and firmly levied and administered by the Coach, athletic Director or Principal.
  1. D.    Definition of an Athlete.  The Hopkins Public Schools Athletic Department defines a student athlete as any student who is a member of any athletic team including team managers and student athletic trainers. 
  1. E.     Detentions, ISS, or OSS.  Each day of detention/ISS/OSS assigned to a student athlete, other than for tardies, will result in the loss of two (2) quarters in a basketball game by a cheerleader or player, one (1) quarter in a football game, for a player or cheerleader; four (4) innings in softball or baseball; two (2) games in volleyball; one (1) match in wrestling and golf; one (1) meet event in track; one (1) meet in cross-country. The suspension will be served immediately at the beginning of the contest.
  1. F.     Dual/InSeason Participation: Student athletes will not be permitted to participate in any unauthorized sports activity (school sponsored) while participating in their season without their current coach’s permission.  For example: Football players may not participate in basketball activities; Basketball players may not participate in volleyball activities; Volleyball players may not participate in softball activities: Basketball players may not participate in baseball activities; etc.  Once a student athlete is committed to the program for that season, it is expected that the student athlete will carry out that responsibility.  A student’s participation in non-school sponsored sports will be governed by MHSAA guidelines and individual team rules. 

*Because the goal of middle school athletics is participation in as many activities as possible, this provision will only pertain to high school athletes.

 

Non-compliance:   The following suspensions are minimums set forth by the athletic department. Each individual program may assess additional penalties.  Football will serve a one (1) game suspension, Sideline cheer will serve a one (1) event suspension; Basketball, Softball, Soccer and Baseball will serve a two (2) game suspension; Competitive Cheer and Bowling will serve one (1) competition suspension; Volleyball will serve a two (2) match suspension; Cross Country and Track will serve a one (1) meet suspension; Wrestling and Golf will serve a one (1) match suspension.  The suspension will be served as soon as notification has taken place.

  1. G.    Elastic Clause.  In the event the Athletic Code of Conduct or other school policies or procedures do not cover situations that arise, the administration and/or the Board of Education reserve the right to establish such rules and conditions to respond effectively to unanticipated or unique circumstances.
  1. H.    Felony.  Student athletes are not to commit felony crimes.  Non-compliance shall be determined at the time that confirmation of guilt is substantially established. Involuntary felony crimes may be considered individually by the Board of Education.

                Non-Compliance:

First Offense: Suspension of the student athlete from the interscholastic program for a period of 120 calendar days.  The student athlete will be expected to participate in all team functions but no contests, if there is a chance he/she will possibly become eligible for participation in contests at the end of the suspension.

 Second Offense: Suspension of the student athlete from the interscholastic program for a period of one calendar year.  The student athlete may not participate in any interscholastic athletic activity within that year.  If there is an opportunity for him/her to participate in more than 50% of the scheduled contests in the season when he/she again becomes eligible, he/she may participate in team functions but no contests, until such time the suspension period is over. 

  1. I.      Individual Coach Rules.  Coaches are to establish reasonable rules and regulations subject to the approval of the athletic director and principal for their respective sports.  These rules must be given by the coach in writing to all team members and explained fully at the start of the season.  Penalties for violation of team rules must be in writing.  Copies of these additional rules by coaches must be on file with the athletic director.  The athletic director retains the right to alter rules or punishments for violations of individual coach rules prior to distribution of the rules to the players by the coach.
  1. J.     Prohibited Substances.  Student athletes are not to be in possession of, use, or be under the influence of any form of tobacco products, alcohol, or any mind or body altering substance not prescribed by a physician at any time during the school year. Offenses accumulate from year to year through out the athlete’s career.
  1. 1.     TOBACCO PRODUCTS:

        Non-Compliance:

First Offense: If the offense occurs during a season in which the athlete participates it results in suspension of the student athlete from the interscholastic program for 20% of the scheduled contests.  The student athlete will lose his/her letter for that sport.  He/she will be expected to participate in all team functions, if there is a chance that he/she will become eligible for participation in contests at the end of suspension.  If the offense occurs while the student is not participating, penalties will be enforced in the next season of participation by the student. 

Second Offense:  If the offense occurs during a season in which the athlete participates it results in  suspension of the student athlete from the interscholastic program for 50% of the scheduled contests.  The student athlete will lose his/her letter for that sport.  He/she will be expected to participate in all team functions, if there is a chance that he/she will become eligible for participation in contests at the end of suspension.  If the offense occurs while the student is not participating, penalties will be enforced in the next season of participation by the student. 

Third Offense: Suspension of the student athlete from the interscholastic program for a period of one calendar year.  The student athlete will lose his/her letter.  The student athlete may not participate in any interscholastic athletic activity within that year.  If there is an opportunity for him/her to participate in more than 50% of the scheduled contests in the season when he/she again becomes eligible, he/she may participate in team functions but no contest, until such time that the suspension period is over. 

  1. 2.     ALCOHOL, MIND OR BODY ALTERING SUBSTANCE NOT PRESCRIBED BY PHYSICIAN:

                Non-Compliance:

First Offense: If the offense occurs during a season in which the athlete participates it results in suspension of the student athlete from the interscholastic program for 30% of the scheduled contests.  The student athlete will lose his/her letter for that sport.  He/she will be expected to participate in all team functions, if there is a chance that he/she will become eligible for participation in contests at the end of suspension.  If the offense occurs while the student is not participating, penalties will be enforced in the next season of participation by the student. 

Second offense: If the offense occurs during a season in which the athlete participates it results in suspension of the student athlete from the interscholastic program for 50% of the scheduled contests.  The student athlete will lose his/her letter for that sport.  He/she will be expected to participate in all team functions, if there is a chance that he/she will become eligible for participation in contests at the end of suspension.  If the offense occurs while the student is not participating, penalties will be enforced in the next season of participation by the student.       

Third Offense: Suspension of the student athlete from the interscholastic program for a period of one calendar year.  The student athlete will lose his/her letter.  The student athlete may not participate in any interscholastic athletic activity within that year.  If there is an opportunity for him/her to participate in more than 50% of the scheduled contests in the season when he/she again becomes eligible, he/she may participate in team functions but no contests, until such time that the suspension period is over.

In addition to the student athlete losing the athletic award/letter, the student athlete also loses any opportunity to receive any other team athletic award during that season.  The student athlete may not be nominated nor is eligible to receive any additional awards such as team awards.  During the suspension period should the season end before the penalty ends, the suspension penalty will then be carried over into the next season.  For a fourth offense on either of the above categories the student athlete’s athletic career will be terminated immediately.

  1. K.     Representation/Conduct.  Student athletes in an inter-scholastic program represent both themselves and the school district.  A student athlete’s conduct shall bring credit to the student athlete, parents, team, school, and community.
  1. L.     Team Function Attendance.  Each student athlete is expected to be at every practice session, team meeting, or other team function unless homebound by illness or injury, or excused by the coach and/or the athletic director prior to the absence or have violated other suspension items in this handbook.  The student athlete must notify the coach prior to not being at a team function.  The athletic department discourages mandatory team functions on Sundays.  Please refer to individual team rules for specifics.

 

  1. M.    Theft.  Student athletes are not to steal, be knowingly in possession of stolen items, or assist in the theft of property, including athletic uniforms or equipment.  Non-compliance will be subject to Hopkins Public Schools Handbook consequences for theft.  Usual school procedures in determining a student’s involvement will be used.

 

ATHLETIC DEPARTMENT

VIOLATIONS REPORT GUIDELINES

 

The administration will investigate, on the basis of rumor or physical evidence, any alleged violation of the athletic code when it involves school property or school functions. However, the administration will also investigate alleged violations of school rules that do not involve school property or a school function only if a witness will testify or provable evidence is presented.

  1. Written report to the athletic director or a principal by a non-student adult within five (5) calendar days of knowledge of person committing violation.
  2. Athletic director and/or principal shall notify the student athlete of the reported violation and penalty within ten (10) school days after receipt of written violation report.
  3. Athletic director and/or principal will notify parents, guardians by phone, if possible, and in writing, of reported charge of athlete’s violation and subsequent penalty within ten (10) school days after receipt of the written violation report.
  4. Coaches of athlete involved shall be notified in writing by the athletic director and/or principal.

 

ATHLETIC DEPARTMENT VIOLATIONS

DUE PROCESS

Appeal Process

 

STEP 1

Appeal to the athletic director

Information discussion with athletic director within two (2) school days from notification of violation.

STEP 2

Appeal to Athletic Review Committee

Formal presentation (written) of appeal to Athletic Review Committee within three (3) school days.  The Athletic Review Committee must render a decision within three (3) school days of receipt of appeal.

STEP 3

Appeal to the superintendent

Formal presentation (written) of appeal to the Superintendent of Schools or in his absence his designee within five (5) school days of receipt of the Athletic Review Committee’s decision.  The superintendent must render a written decision within five (5) school days of receipt of appeal.

STEP 4

Appeal to the Board of Education

 

IN THE ABOVE PROCEDURE, A DECISION OR AGREEMENT MAY BE REACHED AT ANY STEP IN THE PLAN.  ANY LOSS OF PRIVILEGE OF PARTICIPATION WILL CONTINUE DURING THE APPEAL PROCESS.

 

BASIC ATHLETIC DEPARTMENT PROCEDURES

 

  1. Athletic Awards.  An Athletic award is given by the school as special recognition of athletic performance.  Coaches will inform student athletes at the start of the season about qualifications for receiving varsity letters and other honors.

At the end of each season, a recognition program is held to honor the student athletes that have participated during that season.  Although the format may change somewhat between individual seasons, the following trophy awards may be given to student athletes competing on varsity teams.  Some awards may include:  Most Valuable Player, Most Improved Player, and Coaches’ award.

Teams other than varsity teams may elect or name student athletes for the above honorary awards, but no trophies, medals, or other awards will be purchased by the athletic department.  However, student athletes may receive a certificate of merit as a symbol of their accomplishment for participation.

Athletic department awards for Hopkins Middle School and Hopkins High School are as follows:

Middle School Awards

Seventh and Eighth Grade           Certificates

High School Awards

All participants receive a certificate; additional awards as follows:

First Year Sub-Varsity                 Numerals

Second Year Sub-Varsity            Viking Head Patch

First Year Varsity                         Letter & Sport bar

Subsequent Varsity Seasons      Corresponding bar

 

  1. Athletic Review Committee.  An athletic review committee shall be established at the beginning of each school year.  The purpose of the committee is to review decisions, review athletic policies and make recommendations, and review any discipline problems, which may arise during the season regarding the interscholastic athletic program at Hopkins Public Schools. The Committee shall be chaired by the athletic director.  Committee meetings shall be convened at the call of the athletic director.  The committee membership shall be as follows:

Two coaches appointed by the athletic director. One alternate coach assigned by the athletic director. This alternate will take the place of an absent member or if a conflict arises involving an appeal with an athlete of a member’s team. One (1) non-coaching faculty member appointed by the athletic director and the principal.  The High School Principal will also serve on the committee.

Rulings of the committee shall be final, except as the Board of Education shall determine otherwise.

  1. College Recruitment Policy.  In the event a student athlete should be contacted personally be a college recruiter, he/she has an obligation to work through his/her coach and the athletic department.  The student athlete is to inform the coach of such a contact as soon as possible.  College recruitment information is available from the athletic director.
  1. Conflicts in Co-curricular Activities.  Despite all scheduling efforts by the administration, conflicts will develop between co-curricular activities.  A student athlete who attempts to participate in several co-curricular activities may be in a position of conflict of obligations.  The athletic department recognizes that each student should have the opportunity for a broad range of experiences in the area of co-curricular activities, and to this end, will attempt to schedule events in a manner to minimize conflicts.

Students have a responsibility to do everything they can to avoid continuous conflicts.  This includes being cautious about belonging to too many activities prior to becoming involved in the activities.  Below are suggestions and guidelines for student athletes to follow:

  1. The relative importance of each event.
  2. The importance of each event to the student athlete.
  3. The relative contribution the student can make.
  4. How long each event has been scheduled.
  5. Conversation with parents.

Once a decision has been made and the student athlete has followed that decision, he/she will not be penalized in any way by either the faculty sponsor or coach.  If it becomes obvious that a student athlete cannot fulfill the obligation of the school activity on an on-going basis, he/she should consider withdrawing from that activity.

  1. Cutting.  Choosing the members of an athletic squad is the responsibility of the coach.  Prior to trying out, the coach shall provide the following information to all candidates for the team:
  1. Extent of the try-out period.
  2. Criteria used to select a team.
  3. The expected practice commitment if a student makes the team.
  4. Game commitments if the student makes the team.

Coaches are encouraged to be sensitive to students’ needs when cuts are necessary.  Coaches should discuss alternative possibilities for participation in the sport or other areas in the co-curricular program that may be available to students that are cut.

Dropping Sports.  Once a student athlete has begun a season, he/she is expected to remain a member of the team for the entire season.  Quitting a team is a serious decision.  On occasion, however, a student athlete may find it necessary to drop a sport for a unique reason.  If this is the case, the following procedure must be followed:

  1. Consult with the coach.
  2. Conference must be held with the athletic director.
  3. All equipment must be returned in acceptable condition.

It is the clear intent of Hopkins Public Schools that student athletes remain committed to the athletic team they join.  Therefore, student athletes will not be allowed to change sports once they join a team.  Only under extreme circumstances will a deviation from this intent be considered.  During possible consideration, the coaches and athletic director would need to be convinced a change would be in the collective best interest of the teams and individual involved.

Student athletes that have dropped a sport may not participate in pre-season conditioning for another sport without the approval of the athletic director.

  1. Equipment.  Student athletes are responsible for the proper care and security of uniforms and equipment issued to them.  School furnished uniforms and equipment may only be used for practice or contests unless expressly approved by the coach to be used at another time.  The student athlete has a financial obligation for any loss or damage of equipment.  Parents will be notified by the coach and the athletic department of any charges at the end of each season.  All financial obligations for school equipment must be fully paid to the school before the athlete may begin another sport. 

Any personalized equipment/uniform parts (shooting shirts, sweatshirts, warm ups, etc.) that team members purchase to keep after the season is over must be paid for prior to the personalized equipment/uniforms being ordered.

  1. Grooming and Dress.  A member of an athletic team is expected to be well groomed.  Once a person becomes a member of a squad, they must uphold standards expected of student athletes determined by the school.

The following grooming and dress rules will be expected of all team members:

  • A student athlete shall dress according to team policy, as determined by the coach, representing the school on trips or at other events.
  • Only uniforms issued by the school will be permitted to be worn for contests.
  • A dress code has been established by the O.K. Conference for the all-conference players on picture day.  Student athletes selected for this honor are expected to abide by these.

Dress code may be obtained from the coach or athletic director.

  1. Physicals.  The school district typically arranges for physical examinations at a nominal cost to be given at school in May or June.  Student athletes should watch for information regarding physicals during the spring.
  1. Practice Attendance.  The student athlete must inform the coach if, for some reason, he/she cannot attend practice.
  1. Reporting an Injury.  All injuries that occur while participating in athletics must be reported to the coach.  If the injury requires medical attention by a doctor, it will be necessary to have an injury report form completed.  Student athletes and families are reminded that they need to go to their family physician prior to going to a sports clinic or specialist  for the school student insurance to be in effect.  If student athletes are treated by a physician, the student athlete must obtain the doctor’s permission to return to the activity.
  1. Reporting for Participation on a Team.   Students interested in participating in a sport must attend the first practice of that season unless the athlete has made prior arrangements with the coach.
  1. School Attendance.  To be eligible to compete in an athletic contest, the student athlete must be in attendance at every class during the day of the contest.  Student athletes absent from school on Friday when a contest occurs on Saturday will not be eligible to participate.  To participate in practice, the student athlete must be in attendance two  class periods during the day of the practice.  Exceptions may occur as determined by the principal, athletic director, or designee.
  1. School Suspension.  A student athlete who is on suspension from regular school, whether it may be In-School Suspension (ISS) or Out of School Suspension (OSS), may not practice or take part in interscholastic competition during any day of said suspension. OSS students suspended on a Friday may not participate in any weekend event.  ISS suspensions will end at midnight on the last day of suspension.
  1. Squad Selection.  Coaches within the individual programs will be responsible  for selecting participants for the squads.  Coaches are encouraged to keep as many student athletes as possible while maintaining the integrity of their coach-player relationship.

Students must be present and participate in tryouts to be eligible for joining a team.  Exceptions to this requirement for such things as emergencies, death of a family member, or participation in another athletic activity will be considered on a case-by-case basis by the athletic director and if needed by the Athletic Review Committee.

  1. Travel.  As a school, one of our main concerns is the safety of all our students.  The school provides round trip transportation to all away athletic events.  All student athletes must travel to and from away athletic contests in transportation provided by the school.  The following exceptions may occur, as follows:
  1. The student athlete may accompany his/her own parent, home after the contest after signing an appropriate document.
  2. The parent of a student athlete may request, in writing prior to the contests and approved by a school official, that his/her child be allowed to accompany a parent of another student athlete from the team after a contest using private transportation.  This request must be made by filling out the athletic department’s parent permission form.  Copies of the form are available in the high school office and online at www.hpsvikings.org under athletics
  3. The athletic director or school administration has discretion in unique situations.

The above acts as a minimum requirement. Individual program and a coaches rules may be added to the above.

  1. Vacations.  Vacations of athletic team members during a sport season are discouraged.  Parents, guardians and student athletes are encouraged to schedule vacations and family trips at times other than during the season.  Absences for vacations while school is in session will not be excused.  During scheduled school vacations individual team rules will be in effect.  These times include but are not exclusive to Thanksgiving, winter break and spring break.  Due to the need for conditioning, the period of time sanctioned by the MHSAA for practice during August prior to the start of school is not considered a scheduled school vacation.  Student athletes are expected to attend practice.  Prior to participation in a contest, the student athlete must have met conditioning and team commitment requirements. 

For the purpose of school athletics, vacations will be determined to begin after practice or contest on the last day of school preceding a scheduled vacation.  Vacations will be determined to end at the beginning of the first school day following scheduled school vacations.

Depending on the length of the absence from participation and/or practice due to an emergency or injury, a student athlete may be required to participate in a conditioning period prior to resuming full participation.

ATHLETIC ELIGIBILITY POLICY

Hopkins Public Schools, realizing that academics and athletics go hand in hand to benefit our students, has established the following academic standards for its student athletes. At the beginning of the school year, all incoming seventh (7th) and ninth (9th) grade students will be automatically eligible.  All others are categorized under the previous marking period eligibility.

Previous Trimester Eligibility.

The student athlete must have a minimum 1.67 grade point average (GPA), in order to be eligible for participation during the next Trimester.

Non Compliance:

The student athlete is not eligible to try out or participate throughout the Trimester.

Current Trimester Eligibility.

After establishing eligibility under the previous Trimester, at the third week of the Trimester, the athletic department will conduct weekly grade checks of its student athletes.  Student athletes are not to have any grades of “E’s” during weekly checks.

Non-Compliance

The student athlete will be ineligible until the next weekly eligibility check.  The ineligible student athlete may not dress throughout the period of ineligibility.  Student athletes who repeatedly are ineligible on a weekly basis may be dropped from the team.  Weekly eligibility runs from Monday through the following Sunday. 

ELIGIBILITY APPEAL

In the event that a student and parent wish to appeal ineligibility due to extenuating circumstances such as attendance at summer school, the Athletic Review Committee will determine the validity of the appeal.

 

OFFERINGS OF HOPKINS

ATHLETIC ACTIVITIES

 

HopkinsPublic Schoolprovides opportunities for both young men and women.

High School Activities Include:

Girls’ Athletics:

Cross Country      Varsity                          Fall

Volleyball              JV, Varsity                   Fall

Sideline Cheer      JV, Varsity                   Fall

Comp. Cheer        Varsity                         Winter

Basketball             JV, Varsity                   Winter

Bowling                 Varsity                         Winter

Softball                 JV, Varsity                   Spring

Track                    Varsity                         Spring

Soccer                  JV, Varsity                   Spring

 

Boys’ Athletics:

Cross Country      Varsity                          Fall

Soccer                  JV, Varsity                    Fall

Football                JV, Varsity                    Fall

Bowling                Varsity                          Winter

Basketball            JV, Varsity                    Winter

Wrestling              Varsity                          Winter

Golf                      Varsity                          Spring

Baseball               JV, Varsity                    Spring

Track                    Varsity                          Spring

 

Middle School Athletics: (7th and 8th grade only)

Cross Country     Boys & Girls                  Fall

Soccer                 Boys                              Fall

Volleyball            Girls                               Fall

Basketball           Girls                  Late Winter/Early Spring

Cheerleading      Girls                             Winter

Basketball           Boys                             Winter

Wrestling            Boys & Girls      Late Winter/Early Spring

Track                  Boys & Girls                  Spring

Soccer                Girls                              Spring

 

**All Sub-Varsity teams are subject to change based on number of athletes.

 

The administration of Hopkins High School reserves the right to establish rules and regulations which are not stated in this handbook but which are necessary and proper for carrying out the educational programs of the school.  When, in the judgment of the administration, a student’s behavior adversely influences others or interferes with the educational process, the student will be subject to disciplinary action.

The Hopkins Public School District Board of Education complies with all federal and state
laws prohibiting discrimination on the basis  of race, color, religion, national origin or ancestry,
age, sex, marital status, height, weight, or disability in its programs and activities.

The following person has been designated to handle inquiries regarding the nondiscrimination policies:

Superintendent of Schools,HopkinsPublic Schools,400 Clark Street,Hopkins,MI 49328Phone (269) 793-7261.

 

 

GRIEVANCE PROCDURES FOR NON DISCRIMINATION

Title VI, Section 100.6(d)

Title IX, Section 106.8(b)

Sexual Harassment and Intimidation

Age Discrimination Act

Title II, Section 35.107(b)

 

 

References:  Hopkins Public Schools Policy

Policy GAAB Non Discrimination

GAAB-R

Policy GAAD Sexual Harassment & Intimidation

GAAD-R

 

Section I.

If any person believes that the Hopkins Public Schools or any part of the school organization has inadequately applied the principles and/or regulations of Title VI, Americans with Disabilities Act of 1990, Section 504 , Age Discrimination Act, Title II, Michigan Handicappers Law as Amended, or is in some way discriminatory on the basis of sex, color, national origin, or handicap, he/she may bring forward a complaint, which shall be referred to as a grievance to one of the local compliance coordinators within 180 days of the alleged violation.

 

For matters regarding employment: Business Manager.

For matters regarding educational programs, instruction, and activities:

The principal of the respective building.

For matters regarding accessibility of facilities: Business Manager.

For matters regarding transportation: Supervisor of Transportation.

For matters regarding Title IX: Grant/Curriculum Director.

For matters regarding Section 504 of the Rehabilitation Act:

Superintendent of Schools.

For matters regarding harassment or intimidation: Principal, Business

Manager, Superintendent, or Board President (reference policy

GAAD and GAAD-R).

 

Section II:

                The person or his/her representative who believes he/she has a valid basis for grievance shall discuss the grievance informally and on a verbal basis with the appropriate compliance coordinator who shall in turn investigate the complaint and replay with an answer to the complaint within five business days.  If this reply is not acceptable to the complainant, he/she may initiate formal procedures according to steps listed below. Compliance coordinator shall maintain a written record of the informal conference and response.

 

Step 1:      A written statement of the grievance signed by the complainant shall be

submitted to appropriate compliance coordinator within five business days of

receipt of answer to the informal complaint.  The coordinator shall further

investigate the matters of grievance and reply in writing to the complainant

within five business days.

 

Step 2:      If the complainant wishes to appeal the decision of the compliance

coordinator, he/she or his/her representative may submit a signed statement

of appeal to the superintendent with five business days after receipt of the

local coordinator’s response.  The superintendent shall meet with all parties involved, formulate a conclusion, and respond in writing to the complainant within 10 business days.

 

Step 3:      If the complainant remains unsatisfied, he/she or his/her representative may

appeal through a signed, written statement tot he board within five business

days of receipt of the superintendent’s response in Step 2.  In an attempt to

resolve the grievance, the board grievance committee shall meet with the

concerned parties and their representative within 15 business days of the

receipt of such an appeal.  A copy of the board’s disposition of the appeal

shall be sent to each concerned party within 10 business days of this

meeting.

 

Note:  Complainant, or complainant’s representative, has the right to file a complaint at any time regarding any alleged violations with appropriate government agency or with the court of proper jurisdiction.

 

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